Record Keeping with a Foster Parent Binder and Free Printable

foster parent, binder, record keeping, organization, We wear so many hats as parents: nurse, therapist, teacher, master chef, chauffeur, maid, role model, child advocate and so many more. Sometimes I find that I start to lose myself in the mix, along with all of the foster parenting paper work we need to update for our foster parent re-certification each year. The foster parent binder is the second binder I highly recommend creating to help stay organized. There were a few times that we turned in paperwork and we were asked to resubmit it because it was misplaced. The foster parent binder is the perfect place to store all of those hard copies.

All of these are free printables that you can find by registering here, so you too can put together an organized binder for yourself.  

 

 

I use this foster parent binder in order to organize all of my foster parenting documents, especially to make sure documents are up to date and in on time.

Disclosure: This page contains affiliate links. This means at no additional cost to you we may receive a commission if you purchase products from one of our links. However, we only recommend products we love. See full disclosure here.

Following is a step-by-step guide on how I created our Foster Parent Binder.

First: Gather your supplies

foster parent, binder, organization, record keeping

  1. 2-inch binder
  2. Card Stock (8.5 by 11)
  3. 3-hole puncher
  4. Pictured here is write-able tabs made by post-it
  5. Sharpie
  6. White Copy Paper

Second: Print your organizers and your dividers

  1. Print the cover and dividers on card stock. If you want your dividers to stand out more, you can buy colored card stock. White card stock happened to be cheaper, so I went with white.
  2. Everything else will be printed on white copy paper
  • 1 copy of the due dates for the year
  • 1 copy of the house rules
  • 1 copy of the Training Hours

As a side note: the beauty of this binder, and using these specific materials is that if there is something you will not use or need, just leave it out.

Third: Hole punch your dividers/ place your tabs/ and label them.

I love these write-able tabs because they don’t fall off of the dividers

  • I like to place my tabs with the sticky side on the back of the divider so that the front of the divider looks clean.

foster parent, binder, record keeping, organization

  • I also like to place the tabs so that I can see each one. So I place the dividers in, and then place the tabs on so that they are spaced appropriately.

due dates, foster parent, record keeping, organization

  • Next, I use a sharpie to write on each one of them.

 Fourth: Hole punch and place the rest of your organizers

 Pictured is the order that I place my tabs and organizers.

FIRST: I put my sheet with due dates in front. I like it to be the first thing that I see when I open our binder.

Tab 1: CPR and first Aid cards. For this I just tapped all of the cards onto a sheet of paper behind it. 

foster parent, record keeping, CPR/First aid, organization

Tab 2: Yearly Physical. Each year, you will need to complete this physical. I like to print out the blank copies and have them ready.

Yearly Physical, foster parent, record keeping, organization

Tab 3: Pet License and registration. We have a dog, so this was applicable to us. If you don’t have pets, leave this divider out.

record keeping, foster parent, organization

Tab 4: Vehicle Inspection: Yearly, this must be done. I like to print out the blank copies and have them ready.

foster parenting, record keeping, organization

Tab 5: Training Hours: The organizer will help you to keep track of how many hours you have done for the year. Make sure to keep the certificates here as well. Complete one of these for each person. My husband has a log, as well as me.

training hours, record keeping, organization, foster parent

Tab 6: DMV printout: You will need to complete this yearly as well, I would keep the hard-copy here as well.

foster parenting, record keeping, organization

Tab 7: Proof of Car insurance.

foster parent, record keeping, organization

Tab 8: Back-Up Babysitters. I would write their name of the tab, and have one tab for each back-up babysitter. We had three. So, we would need 1 tab per person.

foster parent, record keeping, organization

Tab 9: Re-certification Packet. Keep your yearly re-cert packet here.

foster parent, record keeping, organization, re-certification

I also included in the Free Printables a blank tab and a miscellaneous tab. So if there is something you would like to add, you can do so easily. I also think it’s a good idea to come up the house rules or expectations. I sat down with my husband before we brought in a kiddo, and we discussed what we expected from each other, and our kids. For example, eating together without cell phones is really important to us, so it’s something we put on our house rules list. This printable is also included.

family agreements, foster parenting, record keeping, organization

If you’d like to make your own foster parent binder, please register here to gain access to the free printable library.

***Please Note that in order to gain access to the printable library you need to fully complete the registration process, and you will be e-mailed the direct links to the library. If you are struggling, please reach out. I will gladly help you! 🙂

If you thought this was helpful, you may like these related posts:

Foster Parent Planner

Foster Care Child Binder

My husband also wrote an AMAZING post on how you can back-up and save all of these hard copies.

Documentation in the digital age

If you have an idea for a divider that you’d like to add, or an idea for an extra component to the foster parent record keeping binder please leave a comment or shoot me an e-mail. I’d love to hear your ideas. I’m all about bettering myself as a foster mama, especially when it comes to organizing all of this paper work. Let’s help each other out.

*Disclaimer: Please note that we are not experts. We are not social workers or lawyers. These are ideas that I have found handy for my own organization purposes. Everything you use should be used with careful responsibility since foster care is such a delicate topic. Please check with your social worker first before use of these ideas. For full terms and conditions of this website, please click here. End disclaimer.*

Happy Parenting,

Have any question about the supplies I used to create this organizational resource? Here’s a list!

Disclosure: This list contains affiliate links. This means at no additional cost to you we may receive a commission if you purchase products from one of our links. However, we only recommend products we love. See full disclosure here.

2-inch Binder

3 Hole Puncher

White Copy Paper

Sharpie

Writeable Tabs by Post-it

Card Stock (8.5 by 11)

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26 comments on “Record Keeping with a Foster Parent Binder and Free Printable
  1. Carrie Bunk Carrie Bunk says:
    I love the look of your binder and want to print one out for my husband and I, but everytime that I click on the link to print it, it takes me to an update my account page... :/
  2. The link to your printable sheets aren't working. Is that going to be fixed?
  3. Darcy says:
    Hi there I can’t get any sleep f this looks links to work so that a am able to print ,is there some I’m missing ? I’m trying to do all 3 books
  4. Emily Meade Emily Meade says:
    I can't figure out how to get access to any of your printables. I've registered and then I became a member and still no luck. Apparently this is a common problem. Can you help me?
  5. I can't seem to figure out how to download the printables either. Would you be able to send me a link for the parent and child binders. Thank you for making this wonderful resource.
    • Erin Marie Erin Marie says:
      Hi Lisa, Your welcome :) Also, I just sent you an e-mail. You just need to finish the sign up process to get the direct links. Let me know if you have any further issues.
  6. I seem to be having the same issue with accessing the worksheet, it just sends me to update my account. I love the look of this, I think it would be a great tool to have availble when we get a placement.
    • Erin Marie Erin Marie says:
      I just sent you an e-mail. Sometimes the follow-up e-mail gets sent to the spam folder. I just sent the direct link. Please let me know if you have any further issues accessing it.
  7. Same problem here too! Is it poss to put a link in your page? Cheers! Debbie
    • Erin Marie Erin Marie says:
      In order to keep track of the downloads and for security purposes you get access through a direct link to the entire library once you complete the sign up process. Sometimes the e-mail gets sent to the spam folder though. I just sent you an e-mail to help you gain access. Please let me know if you have any further issues.
  8. i registered my email but still have not been sent a link to the print outs thank you
    • Erin Marie Erin Marie says:
      Hi Kelly, In order to keep track of the downloads and for security purposes you gain access through a direct link to the entire library once you complete the sign up process. You created the user log-in, but didn't add yourself to the mailing list. Once you join the mailing list you will receive the direct link. I just sent you an e-mail to help you out. Let me know if you have any further issues.
  9. yes i did four times even
  10. I don't understand how we download. I'm registered, logged in, etc. and I still can't figure it out. Is there a secret to it? Lol
  11. Debi Nelson Debi Nelson says:
    I did what it stated and still can't access printables, I registered, I got 4 emails and nothing as of yet
  12. Sara Schrader says:
    It seems like it’s a pattern. I sign up and suscribe to the email list. I receive the link that allows me to print but it was to late for that last night. Now, I can’t find the email with the link and whatever link I have send me to register again and again. I’m confused! So many steps.

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